Privacy Policy

This Privacy Policy applies to information Greener Greenham Group collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this policy, please contact us. 

1. Personal Data which we use

The following breakdown explains the types of data we collect and the legal basis on which this data is processed.

Purpose – Enquiring about Greener Greenham Group or our events
Data – Name, email, message
Basis – Legitimate interests and consent – we need to read and store your message and email in order to reply to your enquiry. By filling in the ‘contact us’ form or by sending an email to the group, you have given us active consent to read and store the supplied information.

Purpose – Website functionality
Data – Website activity and analytics may be collected through cookies
Basis – Legitimate interests- it may be necessary for us to store a small amount of information, usually through cookies, to deliver some core website functionality, or to enable us to measure website activity

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

• reply to enquiries you send to us; or
• if you have specifically agreed to this, to send you communications by email relating to our upcoming events which we think may be of interest to you. 

3. When we share your data

In general, data provided to Greener Greenham Group will not be shared with any third party. 

We will only pass your data to third parties in the following circumstances:

• you have provided your explicit consent for us to pass data to a named third party;
• we are using a third party for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party; or
• we are required by law to share your data.

4. How long we keep your data

We aim to store as little data as is needed, and only ever ask for the minimum amount of data for the required purposes as set out in section 1, and delete data once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years. 

5. Rights you have over your data

You have a range of rights over your data, including:

• Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example you can reply to any email we send you and ask to cease further communication).
• You have the right to ask for rectification and/or deletion of your information.
• You have the right of access to your information.
• You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

More information can be found on the Information Commissioner’s website: https://ico.org.uk/

If you would like to access the rights listed above, please get in touch with us.

Please note that using some of these rights, such as the right to deleting your data, may make it impossible for us to continue to deliver some services, such as communication, to you. 

6. Cookies and Analytics

A cookie is a small file downloaded on to your computer when you visit a website. Cookies are used by many websites and are primarily used for website functionality, eg remembering your preferences, whether you have completed a form, and counting the number of people accessing a website.

If and where cookies are used to collect personal data, we list these purposes in section 1 above. We may also use some cookies that do not collect personal information but that help us collect anonymous information about how people use our website. Analytics tools generate information usage statistics by means of cookies, stored on users’ devices. This information, if collected, is collected and stored anonymously and is not personally identifiable. 

7. Changes to this policy

We may occasionally modify this Privacy Policy and will publish the most current version here. If a modification reduces or changes your rights, we’ll notify people whose personal data we hold and is affected.